Do you know what your staff are surfing online while at work? Are they planning a night out, reviewing a night out or tagging themselves in photos from a night out on your time?
Very many organisations have internet use policies but haven’t updated those to include social media.
So what are the rules for staff in relation to social media during working hours? This needs to be set out in the social media use policy for the organisation.
A survey released by Close Brothers shows that one in 10 company owners are anxious about their employees’ social media use during working hours.
Over half of Irish bosses do not monitor or restrict access to social media at work, despite 16pc admitting that they are concerned it is being abused.
The survey revealed that over half of the workforce in Ireland is permitted to use social networks during business hours, with over a quarter of employees allowed to access social sites for personal use.
Read more here.
Here are our top tips for devising a social media use policy for your workplace:
1. Be clear whether employees can use social media at all in the workplace.
2. If they can, are they allowed to use it during designated break times i.e. lunch or coffee breaks?
3. If they use social media and are allowed to do so during working hours, what is the policy in relating to posting inappropriate comments, images or other multi-media from the company PC, tablet or mobile phone. Remember activity can be tracked back to your IP address or account.
4. Distinguish between internet use and visiting social networking sites.
5. Are employees allowed to mention your company in their ‘Where I work’ section of the personal profile? If so, does any unbecoming behaviour link your company to their habits in their free time?
6. Are you skilled to oversee, implement and review the social media use policy? If not, educate yourself.
For more information on Social Media Use Policy for the workplace contact Digital Training Institute.